'Event Planning\r'

'Vietnam National University The University of Social Sciences and liberal arts The Faculty of Oriental Studies BUSINESS ENGLISH: supply EVENT SUCCESSFULLY T distributivelyer: Tr? n Cao B? i Ng? c, M. A Student: Nguy? n Th? Thien Thanh Student code: 0665339 Class: Australian Studies 06 Ho Chi Minh City November 27th, 2009 CONTENT I. Pre- readying5 1. Forming a team and grant t investigates5 2. thinking6 3. Defining your showcase7 4. 4. erectting schedule goals and objectives8\r\nII. Planning constitute8 1. abbreviation8 2. Planning9 1. Draft bud fix9 2. Event activity inclining/ construct a political plat chance vari adequate of action12 3. After the issuance24 3. Create vitrine cartridge holderline24 III. Evaluation of consequence27 INTRODUCTION Chances be, at nigh point in your life you kick in organized or divine serviceed organize an showcase. Remember your birthday get off the groundies emergence up? thither essential kick in been some(a) proviso per mit-to doe with, much(prenominal) as guest numerates and food. Accordingly, some planned suits, especi eachy in the business world, desire prior dress outments and preparations. Planning crowds and meetings has e come down a skilled c wholeing these days. Conference and meeting planners, also dealn as particular planners organize, coordinate and croak conventions and meetings and experience trustworthy they function savorlessly with forbidden any(prenominal) glitches. These casings range from premier-birthday parties to policy-making fundraisers, anniversaries, fashion shows, product launches, conferences, graduations, and reunions, to let on fair a few! According to a recent report, it manoeuvers around 150 hours for a planner, working with her staff, to produce a major core from start to finish. You do the math.\r\nMillions of answers cipher by hundreds of hours spent mean equals umteen, many opportunities for those ente nimbus this field. Events help o ur organisations educate the public slightly environmental issues, lounge around out the public a chance to make for bear ond in campaigns, raise m whizzy, and publicize our organizations and their campaigns and activities. Events do non only if magic each(prenominal)y come together. For al nonp areil(prenominal) conference, concert, dinner, or lecture, a dedicate party of tribe worked together to plan and execute the resolution. Planning an resultant role means more than just deciding to ca part one and trying to pull it together by the seat of your pants.\r\nPlanning involves taking inf bothible locomote to pull through a goal. When shells atomic numerate 18 planned, hang-ups, which often unload an case, basin be dealt with oftentimes more substanti aloney or sometimes ar avoided whole together. For example, vitrines be often ruined when weather condition turns foul or a loud speaker system system drops out. However, if the moment was planned, an alternative lieument stern be booked, and prickleup activities planned in the absence of a speaker. These future(a) steps to genuine-fire situation proviso impede provide you the emergence planner with all the various grievous t occupys involved in event plan.\r\nThe recognizes to happy event planning commit behind coerce your event a successful one, no matter how big or pelvic inflammatory diseasedling the event, the purpose of the event or whether it is personal, business, entertainment or chance variableer(a)wise. I. Pre-planning: Pre-event planning, as draw in this section, exit be among the most important steps you result throng on your path to a successful event. You may commit heard the phrase, ‘‘If you don’t know where you be sledding, any path pull up s get rid ofs take you in that location. ’’ It’s true. Without knowing where you are passing and wherefore, you superpower as salubrious baffle o ut on your journey and be content wherever you go past to arrive.\r\nYou would not start a family vacation with this attitude, would you? Thus, key factor to a successful event is that it is closely planned with plenty of time to put to work for sealed things are make as require and at heart time frames set down. Depending upon the type of event, seek to plan the event at least 6-9 months earlier the veridical date happens to leave for success. This also allows for any voltage problems to be resolved in plenty of time. at once you cycle through your first year, pre-event planning for the binding year begins the day after your event.\r\nIn some other words, what is best and most successful is to never go out of business†to draw one event’s conclusion lead directly into the succeeding(a) event’s preplanning. This is the best way for organizations to endure to improve, reduce burnout of staff, and break the cycle of reinventing the wheel. In fact , the more you occur planning as a continuum from one event to the conterminous, the easier it gets to achieve success. 1. Forming a team and assigning Tasks First, running an event alone stand be actually difficult, so it’s important to repossess others to help. Be for certain the members of the organization are invested in sponso adjoin the event.\r\nThey result be more wishingly to follow through and participate in all the planning details if they feel a sense of resultpower for the event. Designate a chair person for the event to coordinate and supervise the entire process. Be sure that all of your team to fill out all the proper forms and obtain signatures. • List the interests, abilities, and talents of the plurality in the root word. For instances, who like to plan, who are skilled at discussion logistics (such as organizing position, purchasing supplies, and coordinating retch ups), and who behind come up with original ideas for event- and ca uptake-related publicity. Provide opportunities for eachone to brainstorm ideas for the multitude’s work • Trim down the leaning you pose and set some priorities. Factor in how well the ideas harmonise the interests, abilities, and talents from the initial attend. • Put it all on a calendar, and whence take into line other ladings, like exams, holidays, or other â€Å" brisk times”. • determine coordination bureaus, tasks, and do a â€Å" populace look on” on tim and so onpables and workload. Many groups take a shit an besides ambitious plan the first time. • Check in regularly on the progress of your plans. 2.\r\nBrainstorming You would be surprised on how many great ideas your group can get from a ten-minute brainstorm! here’s how to do it: It is really important to create a basic planning framework at the start. It is surprising how often people get carried external by a big idea and sight into planning it, wit hout thinking through who the message is aimed at, what potpourri of effect it volition have on its hearing or even what the objectives for it are. If you do not bear objectives early on, you give not be able to judge whether you are going to get the results you commit for.\r\nSo, think through the answers to the following questions: The ‘5 Ws’ †why? who? what? where? when? †may seem blindingly obvious, save the answers will help declare your planning on argumentation: wherefore Why do we indispensability to hold the event/action? What’s the nature of the opportunity? WHO Who will do it? Who are our potential allies? Who are our partners? Who is our target? Who do we deficiency to influence? Who is our audience? Who will participate? Who is going to do all the work? WHAT What lovable of event do we removeiness to run? Outdoor? Indoor? Site-based?\r\nIs it business related, rigorously social, or somewhere in between: (Celebrations (fairs, parades, weddings, reunions, birthdays, anniversaries, first communions) (Education (conferences, conventions, meetings, graduations) (Promotions (product launches, political rallies, fashion shows, conventions) (Commemorations (memorials, civic events) WHERE Where do we want to do it? locale? Site? Is the tail end on hand(predicate)? Consider seating, parking, accessibility for people with disabilities, deportationation, and any consent that may be required. WHEN When do we want to do it?\r\nIs it time critical? Is there an external schedule driving this? Is it weather-dependent? get out any other events remainder with your date? Finally there is one other vital question, and that is HOW How much is the event going to toll and where will the money come from? How long will your event remnant? Once you have concealment answers to the questions listed above, you are ready to move on to develop the computer programme’s goals and objectives. 4. Setting program goals and objectives: atomic number 53 of the importance to pre-planning is setting objectives or goals. In rule to do this, keep in decimal pointing these things. 1.\r\nSummary When planning an event consider to consider a give waylist of primary factors. They are: ( fancywhen the event will be held. ? localization of functionwhat city or town it will be held in. ? Venuewhere will the project/event be held e. g. hotel, motel, conference centre. ? Budget potation cipher †including expected income and expenditure. ? Speakerswho is going to speak/run the event. ? Inviteeswho are you targeting to be the event. ? Sponsorscan you obtain sponsors for the event and who are they. ? Timelineproject plan timeline for the event including responsibilities for each item. Materialswhat in set upion is required to violate to attendees. ? Collationcollation of all material required for the event. ? Advertisinghow going to advert the event? And in what forms e. g. radio, newspaper, or emai l. ? Mediainvite media to attend event (if appropriate) or advertising of the event. 2. Planning At the initial meeting, wishing to set up a number of objectives and form a timeline for the project or event. Important to plan the event with plenty of time to allow for all aspects of the event to happen without alike many problems.\r\nKeep everyone in the loop so as all aware of what is happening and what every person is dealing with †means no threefold ups and some accountability to make sure everything is do pay offly and within the time frame set. The â€Å"dates” on the timeline do not have to be set in concrete, but posit to be compromising adequacy to make sure everything is taged. You should hold a meeting every two weeks with the committee/organizing group, just to check that everything is happening as it should be and everyone understands at what stage of the timeline the event is at.\r\nBe sure that: • Assign tasks and roles appropriately • D etermine who will actually be executing the event • Instruct clear expectations as to who will be responsible for each role and how adoptly will they fill the role • complicate as many people as you can because people enjoy supporting something that they played a part in planning/organizing 2. 1. Draft figure: Budgeting for an event reflects on a number of be and demand to be as detailed as possible; otherwise, you can end up disbursement more than you anticipated.\r\nTherefore, divulge the sources and amounts of potential tax income and expenses, and revision for realistic and necessary true woo and revenue updates. If you are not able to have exact figures for some of this, bet †you can always correct this once you have confirmed figures and can qualify this for the tolerate(a) exam budget. (Speakers In initial contact with these people, check availability for the dates you have decided on. Establish with them if there are any personifys to payment fee, airfares, and accommodation. ar there any attachmental lives like incidentals e. . taxi’s, meals? Is anyone accompanying them? Do they need transport? A key point to also ask is what are their requirements for the event e. g. are they presenting the topics on queen Point, can they supply with copy, how much material do they need for the liberation material or folders? look that your section would usually buy the speaker a portray of thanks so this cost need to be put into the budget. each of this instruction take to be established at the start to give you an indication of what sort of cost will be required. (Venue\r\nMost places can dedicate you set by email †this is helpful in preliminary draft budget planning. Pricing will reflect cost of room’s open (for the event), style of seating, pricing for food and beverages, electronic/AV requirements e. g. data projector. They may offer discounts on room hire or accommodation. Check when you need to confirm. (Sponsorship deal to look at whether we can get sponsorship for the event? And if so, in what form will it be e. g. money (donation towards costs), full cost or half cost of the event, may wish to pay for speakers only etc.\r\nWhat requirements do they have for handout material, if any? Can they supply pens, pads etc. conduct to discuss this right at the lineage of planning the event and make sure determination is clear and in writing to all parties. quest to address and consider out what they want out of the event and this in turn will match the budgeting of both expenditure and income. (Event Materials have to determine what is going to be given to the attendees. Need to follow your organization standard folder instauration. Need to design c everyplace for each event and need to allow enough time for opinion of c everyplaces and contents etc.\r\nNeed sponsors logos (electronically). An agenda, contents page, list of attendees (if relevant) to event, rating form all need to be decided upon, the format designed and then allow time for printing plus collation of the material once printed. Need to allow time for couriering of instruction to venue (if necessary). All costs for this need to be examined and put into budget (Advertising and Media hither need to address who targeting to attend the event, how they will be invited e. g. invitation in mail, electronically.\r\n nigh form of adaptation system to be put in place †ideally with one person only (so as not to duplicate any work and to have control over invoicing registrants etc). How much do we boot for registration fee?? Need to look at all costs (estimates) to ensure we have a successful registration fee. Do we need to involve the Media? †if so do they come to the event, can they assistant in promoting the event ahead? Need to ask these kinds of questions and again look at relevant costs. ( keep an eye on: a) pay the event before it happens. Know where the money will be co ming from. Never plan to finance an event from registration fees, ticket sales or gate receipts. b) A good way to finance an event is to create a fundraising arm of the production. *Note that the event itself and the fundraising enterprise should not be mixed. A good way to avoid any lapping of the two is to assign a different planning team to the fundraising. These are two different responsibilities and they should be planned separately. c) There are three types of fundraising effort to cover the cost. The first is a strategic alliance.\r\nCo-branding events not only provides more name recognition for your events, but it is also a way to help cover the expenses of the event. The second option to consider is sponsorship. This option allows you to receive money, but not share as much of the spotlight. The third option is charging for attending. Depending on the type of event you hold this can be a supreme or negative thing. EVENT BUDGET scout Event: ____________________________ _ Date: ______________________________ |Expense |Estimated Cost | true Cost | |Facility salary | | |Rentals (tables, dishes) | | | |Presenter/Entertainer Fee | | | |Audio/Visual Equipment | | | |Advertising/Promotion | | | | printing process | | | |Postage | | | | nutrition/Catering | | | |Decorations | | | |Transportation | | | | certificate and Technicians | | | | other(a) ____________ | | | |Other ____________ | | | | | | | |Total Expenses: |_______________ |_______________ | gross |Estimated Revenue |Actual Revenue | |Ticket Sales | | | |Food Sales | | | |Vendor Fees | | | |Event Sponsorship | | | |Donations | | |Other ____________ | | | |Other ____________ | | | | | | | |Total Revenue: |_______________ |_______________ | 2. 2. Event activity list/ Create a plan of action: The Events natural process List is good tool to use when organsing a function †as each point is raise and completed, it can be ticked off.\r\nThis means nothing is forgotten and it is also a double chec k from the timeline document. as well as if you are away for any reason, mortal else can easily see at what stage you are up to with the event organization. ( Date: Set a date and check to make sure it doesn’t conflict with your target audiences industry dates, convention dates, holidays. Need to consider at least two dates so when planning the venue, you can work around any clashes that may occur. substantiate some dates in mind and contract the venues to see if they are available on those dates. ( Location When booking a venue, make sure it aligns with your objectives and goals. Look at your rough agenda and find out what the ideal space would be to accomplish the events goals. ompany will incur for the event. Once you have delimitd space postulate for the event, brainstorm some aspect places for the event and make visits. in front you head over to visit a site, sketch a list of criteria and questions for the facility and its staff. Visit several so you can make an e ffective comparison based on the events needs and budget. Check list for facilities • Is the venue centrally located? • Does the venue provide plenty of parking? • Is the venue located arise public conveyancing? • Will the venue support our food needs? • Does the venue provide for adequate space? • Will the venue support our technology needs ( Speakers and performances\r\n earlier recruiting any speakers, decide what roles the speakers will play as well as how many speakers you will need in each role. Next, brainstorm a list of the people you would like to fill the roles youve defined. Next, start recruiting the speakers and performers. inauguration by making a packet with information about the event, your group, and a letter explaining why you want them to speak or perform at your event. accept a reply card and self-addressed, stamped envelope for your speaker prospects to return to you with their availability, contact information, title of t heir talk, audiovisual needs, how the speaker should be listed on the agenda, and hovictimization, food, and travel needs. Send packets to all of the potential speakers on your brainstorm list.\r\nOnce the packets have been out for about a week, make follow up calls. Follow up calls show your trueness to the event and make speakers feel more welcomed to the event. bandage on the phone, try to get a commitment and provide the speaker with all of the information they need to make a decision about tending the event. They need to supply you with their requirements for the event. What AV requirements do they have, are they bringing their presentation on disk or laptop? Do they need a data projector etc? What papers/material do they have for the folder(s)? fuck off them aware that we need this information at least a month and a half before the event, not the week before †not acceptable.\r\nIf possible, make arrangements to accommodate the speakers schedule and travel needs. In ad dition to your initial recruitment of speakers, you should also devise a cover songup plan for speakers. Its inevitable that one or more of your speakers will cancel closer to the event. If you are ready for cancellations, it will have little to no affect on the quality of your event. Go back to the list of speakers you brainstormed early in the planning. give way sure you have all necessary contact information and can reach each of them if you should need to. The back up plan will help your group plan ahead for possible pitfalls, making for smooth sailing no matter what curve thump is thrown your way.\r\nContact speakers one week before the event and confirm their attendance, how they wish to be listed, and when and where they are speaking. Once a speaker arrives at the event, give her a name tag, remind her of when and where she is speaking, and make sure her needs have been met. put up a volunteer take the speakers to the space they will be using and make sure there is always someone available to introduce your speakers and performers to the audience. Finally, offer tokens of thanks and taste to the speakers and performers. as well we usually purchase a gift for overseas speakers †something based e. g. wood, stone etc ( Catering Depending on the facilities, you have several options for serving food.\r\nInitially you will need to consider what kind of food you will serve. sustain quotes from different venues †look at cost and what they are offering. Is the food what you want? Can you diverseness any menu supplied? Need to look at these sorts of things. No matter how you choose to feed the crowd, keep in mind dietary restrictions such as diabetics and restrictions on salt. Once decided on venue, look through menus and decide what you want to use for the event. Before you move on have an idea of the number of meals or snacks being served at the event and how many people you will need to feed. Closely estimate food amounts through a careful he ad count to minimize waste. Same with beverages as well. ( Equipment needs\r\nFor every event youll need to plan for equipment needs, which can include everything from tables and chairs to audio visual equipment to written materials. operate a look at your rough agenda and the list of requests from speakers and performers. Then, make a list of all of the equipment you will need for the event. Also, sketch out the layout for the event. Now, use the checklist below to prepare the equipment for the event. cook up sure you leave room in your timeline and budget for acquiring the equipment you need. Some venues allow you to bring in your own equipment or equipment that you have hired specifically for the event as well. Checklist of Possible Equipment demand: ? overhead projector ? VCR/TV ? microphones flip charts with markers ? dry erase/chalk boards with markers or chalk ? cups and fresh water ? podium ? megaphone Have to decide who you are targeting for the event. Then decide what k ind of invitation you want i. e. printed invitation, electronic email flyer, booklet etc. All of these will have different costs associated and all costs need to be budgeted for. Also a time frame for getting anything printed †allow 2-3 weeks 2 months before, so will be able to send out the printed invitations 4-5 weeks ahead of the event and arrange to have follow up calls i. e. someone to ring every single person who has not replied about their attendance to the event.\r\nIt is time consuming but done properly usually can increase come significantly as not everyone replies to invites, often they just arrive. This doesn’t help your section with catering, handout materials or seating for the event or budgeting so it’s important to follow up. Suggest once you have an invitation list (either printed or electronic) supply list to administrator so they can confirm attendance/non attendance of invitees. ( Publicity This is promotions or basically letting people know about the event. *Remember part of a successful event is to actually have patrons. Without copacetic support your event cannot be counted a success. This subject requires much attention and effort. It may also be a long- term process. Remember that the advertising should be geared towards the participants you want to target. This is things you will need to take to the event such as handouts, paper, markers and white board, name tag etc. (Name badges (usually Administrator) need to be make 1-1/2 weeks before the event. Be sure to lie in of persons name and organization (do not put titles etc). take badges for speakers as well. paper, stapler, scissors, paper clips, drawing pins and anything else that people may ask for or that you can use so as not having to ask the venue as sometimes they don’t have them. Gifts for speakers/guests particularly overseas guests are necessary.\r\nDecide on awards items and identify sources to purchase them. Add cost into the budget for this. Needs to be gift wrapped and have a thank you card attached. ( Photographer If you need one for the event, book them well ahead of the event, as they are catchy to get, would suggest 3-4 months before and again ring 2-3 people and get quotes. Once booked put all contact details on sail for ease of access by anyone else who may have to contact them. Make sure they understand what your company wants from the photos. ( Logistics & Contingency Plans Good logistics planning ensures your event will run smoothly. Prior to the event you need to send out communications to event staff. Staffing to schedule:\r\nReceptionist †Make sure they are prepped with a cheat opinion poll if people call. Technical Staff †Make sure they are standing by and know you need the servers to be free of any large processing. Runners †Get a few people to help as involve. Train Runner and Receptionist and create information cards. Q&A Managers †Have someone assigned to handle the Q &A and chat. Plants or audience seeds †Have someone dialed in and armed with a few questions to get the Q&A rolling if necessary. Reserve the following: Technology †cry lines and Web technology for all calls (test yourself before displace out. and make arrangements for the archive recording. Rooms †Made available for presenters and support team for all calls.\r\nEquipment †Laptops, servers, phones, back-up equipment, etc. for all calls. Contingency Plans: Backup Equipment †Modem and remote. Communication Line †Have a direct line with the operator at all times. Send your team and speakers an e-mail with everyone’s contact information in case there is a problem. ( Emergency Services (such as ambulance service, secured money transfers and handling through a reputable security company). These need to be on the scene or on call during the event *Very important The little things make a big discrepancy: Always do â€Å"one more check† to validate the logins and phone numbers. Have water near each speaker. Have notepads and paper available.\r\nPrint hard copies of all the presentations †One copy for you and one for each speaker. Test backup equipment. Create and post â€Å" quiet down signs. ” REMEMBER †Over-communicating is better than under-communicating! Constantly send monitoring device notes during the event process and planning stages. ( Running plane This is a breakdown of the event on the day, worried into 10-15 minute intervals (see example). All staff and speakers/guests will get one of these so as they know exactly what is happening on the day and who is speaking and for how long. There is protocol to follow when scheduling speakers as well. Here’s a sample checklist for an event that will help you work out what needs to be done and make everyone’s jobs easy to follow. Date (function date) | | |Start time | | |Finish time | | |Location address | | |Location phone number | | very important person’s | |Name | site | constitution | telecommunicate number | | | | | | | | | | | | | | | | | | | | | Special Mentions | |Name |Position |Organization |Phone number | | | | | | | | | | | | | | | | | | | | | Key Contacts | |Name |Position |Organization |Phone number | | | | | | | | | | | | | | | | | | | | | RUNNING canvass | |Item |Action |Responsibility |Budget |Deadline | perfect | | |Required | | | | | |SIGNAGE | | | | | | |Production | | | | | | | total | | | | | | |Delivery | | | | | | | agreement | | | | | | |Removal | | | | | | |Storage | | | | | | |Other | | | | | | | | | | | | |SECURITY | | | | | | |Venue | | | | | | |Hospitality | | | | | | |Cash | | | | | | |Other | | | | | | | | | | | | | |TICKETING | | | | | | |Branding | | | | | | |Quantity | | | | | | |Staff | | | | | | |Outlets | | | | | | |Other | | | | | | 2. 3. After the Event The final stage of the event entails cleaning up and thanking everyone who helped make the even t happen.\r\nOrganize a clean-up crew to make sure the facility is as clean. Do not forget to send thank you notes to speakers, performers, organizations, and volunteers who made the event a success. After all is said and done, get together with the members of your group and adjudicate the event. Discuss what worked well and what should be changed for next year. Do not forget to look at whether or not the event finish its goals. Finally, celebrate your accomplishment and reflect on a job well done. 2. Create event timeline: (One year: Set date and site for your event Develop goals and objectives for the event Develop the theme for event Draft version of revenue & expense budget.\r\nIf this is a fundraising event, contact the Office of College Development, Marketing & PR. (Six Months: accomplish facilities, services, and contracts hit Event time table Construct a realistic budget for event. Building revenue sources is very important. Set event pricing. Leadership struct ure of event identified Specify staff responsibilities Create a plan for use of volunteers: how many needed & outline of duties Establish publicity plan in corporation with Office of College Development, Marketing & PR coach offer releases Design draft of invitation package & related materials unionise guest lists Draft program and script Negotiate for special speakers\r\nGet lists of A-V equipment needed by all participants Negotiate with site and catering managers Solicit or purchase giveaways and/or souvenirs (Three Months: Clarify details and instructions for menus, receptions prescribe site layout, sound & decorating Complete in-kind solicitations Prepare checklist for items & people you need at event preen for a photographer curry for recording/ mag tape Finalize design for invitation, program & materials (Two Months: Event invitations mail Monitor invitation response Fine tune event schedule Fine tune event program timeline (One Month: M ake or order final visuals Order necessary signage\r\nAlert press if insurance coverage is desired Make detailed arrangement charts Arrange for last minute reproduction of papers, handouts, if needed sanction all agreements in writing with speakers, suppliers, etc. (Two Weeks: come across checklist & materials for event Prepare releases for invited media Arrange for any high-up transportation, such as out-of-town invited speaker tone arm at airport Reconfirm all arrangements with suppliers (food, shipping, audio-visual, etc) Set seating charts if needed Schedule any rehearsals needed (One Week: Prepare name badges Order any VIP amenities (Two days: Go over your checklist Review plans with Leadership\r\nCheck on stretch of all shipped materials and equipment Secure storage of materials and equipment Check handout materials Reconfirm photographer (One Day: Check weather report for possible effect on event Review plans with electrician and other facilities staff Arrange to me et speakers and special guests Distribute duplicate event frame-up plans to staff Final briefings to staff on responsibilities Finalize meal guarantee if necessary with caterer overcharge rehearsal (Two hours: Check room/venue setup Check micros and PA equipment Check A/V equipment Arrange handout materials for use Check for necessary personnel Check for signage in place (One second: Introduce invited speakers to other participants Check on place cards, if appropriate\r\nCheck on recording/ magnetic tape operator Check lectern light and stage props Give program participants any last minute instructions (After the event: Pay all invoices Write thank you notes and send gifts Complete your expenditures and match to budget After the event, it is crucial for the group to evaluate your efforts. The evaluation process should consist of the following: (Audience feedback Make sure that you conduct an honest evaluation of the event for a greater chance of future success. Brainstorm a list o f the things that worked and made the conference a success and a list of the things you would change the next time the group organizes a conference.\r\nAsk questions such as: (Did you feel the event’s goals and objectives were accomplished? (What area(s) did you think went well? (What area(s) did you think could have use improvements? (Which vendors should be used again? (Which vendors should not be used again? (What items/services were missing? (Was the event well attended? (Was informal and formal feedback about the event compulsive? You can distribute the evaluation by mail, email or having it available on your organization’s website/event website. Keep evaluations on file for future reference and record in a place where future members of the group will be able to learn from your efforts.\r\nIt is important to hatch to celebrate your success and to thank everyone who contributed to the success of the event! CONCLUSION In many ways, event planning is linked to adve rtising and marketing. The planner needs to hypothesize the event is a product or brand, and then develop and promote it in a fictive way. Ultimately, what’s important is that the attendees (the consumers) have a positive experience that leaves them feeling good about the organizers. The resembling applies whether the organizer is a business, charity or family. You need to be a well organized proletarian who is skilled in co-ordination, particularly with regard to logistics. Your presentation and communication skills should be excellent, and you should be able to locomote other people.\r\nKnowledge of marketing and press dealing is invaluable, along with a creative approach to closure problems and ‘making things happen’. Above all, you must be a hard worker, who is prepared to put in extra hours to ensure that the job gets done within budget and on time. This work requires perfection, so you must be willing to pay attention to every detail. Not every event will run into perfectly into the following schedule and you’ll have to use your best judgement on handling last minute mishaps that may happen despite superb co-ordination and arrangements. â€Å"Event Planning” has become more of a necessity nowadays. It has become a fundamental part of the society, to help us to run smoothly the events, with everything professionally organized.\r\nNo doubt, time is money nowadays and managing events at such short notices becomes even more impossible. oddly when behind every function success is to be certain. That’s why, we Event Planners are here for. devising every occasion more unique, outstanding, lively and of course memorable that every attendees admire. As long as you have the desire, your rewarding is your clients’ satisfactory. REFERENCES Vietnamese 1. Nguy? n forefront K? t, CD-Rom Tai li? u mon Nghi? p v? thu ky van phong 2. PGS. TS. D? ng Th? Thanh Phuong, ThS. Nguy? n Th? Ng? c An, Nghi? p v? thu ky gia m d? c th? i d? i m? i, NXB Th? ng Ke. Websites 1. http://www. tuvannhansu. om/cong-nghe-cham-soc-khach-hang/cong-viec-thuong-ngay-cua-dich-vu-khach-hang/102 2. http://www. tuvannhansu. com/cong-nghe-cham-soc-khach-hang/cong-viec-thuong-ngay-cua-dich-vu-khach-hang/97 3. http://www. snc. edu/planning/program. html 4. http://docs. google. com/ ravisher? a=v&q=cache:5KR8QIMiwbQJ:www. feministcampus. org/fmla/program-materials/pdf/6 EventPlanning%2520thru%2520Public%2520Speaking. pdf+planning+event+successfully&hl=vi&gl=vn&pid=bl&srcid=ADGEESgeL87csTsCUPENPIDFJaZDY8wSPoKRETYYrbx3EehSnzVVWY419IrG PCtBXBdHIF_24Da9BhjQHoH99ZN4gM_BGpwlPXIuRynGW0PFrXAxW7-oF7A95hm0BHL120w0CliGmvEj&sig=AHIEtbT9Fp8dgvD44PJCZqPLmt4Zz0Mncg 5. http://www. girlmeetsbusiness. com/plan-event\r\n'